Using the cloud for secure Backup as a Service (BaaS) data storage is rapidly becoming a quality that potential clients look for when evaluating business partners. In a high energy business environment with ever increasing dependency on information and data storage, the consequences of data loss can be catastrophic.
How It Works
Online backup systems operate by using agent software to compress designated data files, folders, and drives, then encapsulate the compressed data in encrypted packets and transmit them to an off-site facility where the data is stored.
The initial backup can be time consuming, but in subsequent sessions backup systems save bandwidth and time by using algorithms to scan the selected folders and drives and focus only on data files that have been added or changed since the last update.
In-House Backup Difficulties
Backing up data is nothing new in the business world. Traditionally it has been a function performed as time allowed by IT professionals within the company, and the data was stored on location. There are a number of drawbacks to this method. Three of the more prevalent are:
- cost of IT personnel,
- cost of equipment, and
- potential for total data loss.
Online backup systems provide viable solutions via the cloud to each of these persistent problems with in-house data backup.
Once the agent software has been installed, the company’s IT professionals need only designate the material to be backed up and schedule a recurring time window for the backup to take place. After that, the process becomes automatic. No further active participation is needed on the part of employees. The result is less manpower and less labor cost.
The savings in equipment cost is immediately obvious. Eliminating the need to purchase, keep, and continuously update data storage equipment translates to a great deal of savings even after the cost of the online backup is taken into account.
Reduced Risk of Total Loss
One of the more often overlooked advantages of online backup is the reduction of total data loss risk. When data is backed up and kept on location, the original data and the backed up data are both at risk if the building is somehow destroyed. If the backup data is stored off-site, as is the case with an online backup system, the destruction of the business building does not mean that all of the business’s vital data is forever gone.
Looking Forward to BaaS and the Cloud
Any enterprise that does business over many years will learn that suffering data loss is inevitable. The deciding factor between data loss being a mere inconvenience or a serious financial disaster will depend on how well prepared a company is for the problem.
It should be noted that as the business field of play changes, the cloud becomes more essential in daily operations. Businesses that fail to adapt to the ever increasing influence of the cloud will find themselves left behind. Existing and prospective clients are becoming more conscious of whom they do business with. In increasing numbers, potential businesses are looking at survivability when choosing their partners.
The birth cry of the Internet came about in the U.S. when the Advanced Research Projects Agency Network (ARPANET) delivered the first data packet between two computers in 1969. That very same ARPANET saw the birth of Voice over Internet Protocol (VoIP) when the first data packet of encoded voice was transmitted in 1974. In recent years, the dawning and proliferation of the information age has seen VoIP truly come into its own.
An Innovation in the Data World
From businesses to the home internet connection, relatively inexpensive high speed internet is allowing VoIP to replace traditional telephone services. In all but the most remote rural areas, sufficient internet speeds are now available, prompting consumers to question the need for both telephone and internet services when internet will serve both voice and data functions.
Affordability and Convenience
In the past there has been resistance to innovations such as VoIP due to cost and the dread of having to get a new telephone number. That is no longer the case. VoIP equipment is highly affordable and often is less costly than even an average smartphone. Further, the cost of transmitting a data packet over long distance is hardly more than the cost to send the same data packet across the room, making VoIP more affordable than traditional long distance telephone services.
In the early days, a VoIP call had to go through a third party because telecommunications companies held a certain level of propriety over the connections. Now, VoIP calls go directly to the recipient, bypassing the middleman and keeping costs low.
Changes in FCC laws now allow phone numbers to be transferred from one service to another. The process of making the change takes just moments, and the service provider is usually happy to do the work in order to get new business. The service itself is has yearly costs comparable to regular monthly cellular phone charges.
Services That Are Part of the Package
Most VoIP packages include long distance as just another service provided for a very low single fee if not provided entirely for free. A number of services once considered to be extras were billed as such but are now being provided by VoIP as a standard package. Some of these standard services provided at little to no additional cost include call forwarding, voicemail, and call waiting.
Marrying VoIP to Apps
VoIP is IP-based and highly adaptable with regard to data handling applications. As a result, VoIP telephony systems are capable of previously unheard of functions and new applications are arriving on the scene every day. From screen sharing to faxing to email, the IP-based world is growing and expanding in capabilities at a mind-boggling rate. With the affordability of VoIP services being realized, what was once thought to be a tool for businesses has taken root in the home.